ITIN and EIN Applications: Form W-7 and SS-4

What is an Individual Taxpayer Identification Number (ITIN)?

An individual taxpayer identification number (ITIN) is a tax processing number that the IRS issues to individuals who are required to have a US tax number and are not eligible to receive a Social Security Number (SSN). Persons include foreign nationals and non-resident aliens (NRA) that have tax filing requirements in the US. The sole purpose of an ITIN is for tax reporting. It does not authorize an individual to work in the US or provide eligibility for Social Security benefits.

Similar to the Social Security Number, the ITIN is a 9-digit number however, the ITIN will always start with the number 9.

The process to apply for an ITIN requires completion of Form W-7 and submission of identity documentation. This can be completed by the individual or with the assistance of an Acceptance Agent or a Certified Acceptance Agent such as Platinum Bookkeeping and Tax.

It is important to note that the Individual Taxpayer Identification Number (ITIN) can expire if it has not been used on a federal tax return at least once in the preceding three (3) years.

For more information on an ITIN, please read our blog post about it here.

What is an Employment Identification Number (EIN)?

The employer identification number (EIN) is a 9 digit number issued by the IRS for businesses operating in the United States. Businesses which operate in the United States will require an EIN.  Some of the reasons include operating a business as a corporation or partnership, opening a US domiciled bank account, or remitting employment taxes for US employees.  If your business is based in Canada, or on-line (virtual) but does business in the US, you may also require an EIN. If you are a sole proprietor, you may not need to obtain an EIN (and can use your Social Security number instead); however, you may still require an EIN. As a sole proprietor, you must still acquire an EIN if you:

  • hire employees
  • buy or inherit an existing business that operates as a sole proprietorship
  • incorporate, form a partnership, or limited liability company
  • file for bankruptcy

Certified Acceptance Agents (CAA)

Applicants may apply for their ITIN through a Certified Acceptance Agent in order to validate their government-issued passport. By way of a written agreement with the IRS, Certified Acceptance Agents are authorized by the Internal Revenue Service (IRS) to assist individuals who do not qualify for a Social Security Number (SSN) but still need an individual tax identification number (ITIN) in order to meet US filing requirements. Some common filing requirements include filing a US federal tax return 1040 or 1040NR and other tax schedules. We review, authenticate, complete and forward all required documents to the IRS.

As a Certified Acceptance Agent, Platinum Bookkeeping & Tax is proud to offer this service to you. The Certified Acceptance Agent accreditation was awarded to our firm for meeting education standards and exceeding performance measures, and are the only certified acceptance firm in Northwest Calgary.

Our Simple Process

We are extremely proud be to able to assist all Canadians with their ITIN application. For applicants not residing in our immediate area, we offer complimentary video interviews scheduled at a time that is convenient for you. We can even schedule evening and weekend interviews to meet your needs. If you have a mobile phone with a camera, or a computer with web camera, we can conference over video. We use applications such as WhatsApp, FaceTime, and Zoom.

As mentioned previously, in order to apply for an ITIN, the applicant must submit an original valid passport to the IRS in addition to Form W-7. Your passport will be returned back to you via mail, taking up to 60 days or more to have it returned. One of the greatest benefits working with a Certified Acceptance Agents is the accelerated process. As some applicants may require their passport back to them in less than 60 days for business or recreational purposes, Platinum can have your important documentation authenticated in an expedited manner.

Apply Now

To begin the application process, please fill out the form below and we will be in touch within 1 business day.